AUTHORIZATION FOR PAYMENT OF ACCOMMODATION

 

HAP Number

Date 5/16/2012
Hotel Accommodation
Name of Traveler  
University Department  
Requested By  
Requestor's Phone Number
Planned Arrival Date (mm/dd/yy)
Planned Departure Date (mm/dd/yy)
Confirmation Number
Business Purpose
Car Parking Required Room Guarantee Required Smoking Required
*Cancellation must be received by hotel no later than 6pm on date of arrival or earlier, if so specified by the hotel.
Remarks (i.e. special instruction or other requirements concerning room arrangements, mini bar charges, meals, etc.)
Speed Code Amount
(% or $) 		Printed Name of
Financial Authority 		Signature of Financial Authority Telephone
1.    
2.
       
      Printed Name of One-Over-One Authority Signature of One-Over-One Authority  
Click on button to generate HAP number.
Handling Instructions: 1. Originating Department: Fax copy to hotel and send signed original to Travel Services at:
Supply Management Services
3rd Floor Materials Management Building
2. Hotel: Send copy of HAP with invoice to Travel & Expense Managment
Supply Management Services
University of Alberta, 3rd Floor Materials Management Building
Edmotnon AB  T6G 2R3
PLEASE REMEMBER TO RETAIN A COPY FOR YOUR RECORDS